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How to use Notion: Organize with Links, Backlinks, Indexes, and Synced Blocks

If you're deciding if you should be using Notion vs Obsidian vs Roam, you should first learn how to organize your Notion space by linking to pages, linking to databases, and showing backlinks. This blog post will show you how to use these features together to create an index of synced blocks that organizes all your Notion content in one place.

Chrissy DiBrigida
December 5, 2022
7 min read
Links are integral to Notion's design and functionality, but many users need clarification on how they work.

They're not just decorative; they're functional. In fact, if you use indexes and synced blocks correctly, links and backlinks can form the foundation of a good workspace organization.

This guide will explain everything you need to know about using links, backlinks, indexes, and synced blocks to organize your Notion.

How to organize Notion with links

Notion has a number of different ways to link information together to make information easier to organize.

Linking to other websites in your Notion pages is helpful when referencing analytics, social media posts, or anything else that can't live only in your Notion.

Notion automatically creates links whenever you add a new subpage to a page.

But you can also create something called a backlink - a backlink is the same as a regular link, with one key difference: it points to any page or subpage in your Notion.

Unlike linking to any normal website, "backlinks" let you see on any page all the different pages it is linked to.

This means that I can link any text on any Notion page to any other Notion page - and anyone viewing that page will see all the places where this information is linked to.

This blog post will cover:
- How to link from Notion to another website
- How to link from one Notion page to another Notion page
- How to create an index of backlinks and synced blocks in Notion

How to link from Notion to another website

Let’s say you want to link to a blog post on how to create columns and toggles in Notion.


You can follow the interactive walkthrough above or read our full article here.


How to create a link or backlink from one Notion page to another
Since Notion can be used as a shared workspace, linking between pages helps users to navigate through each other's content that they maybe wouldn't find otherwise.


You can follow the interactive walkthrough above or read our full article here.


How to create an index of backlinks and synced blocks in Notion
Looking for a way to organize big blocks of content in your Notion workspace?

Let's say every month you have a blog post that is your "Content of the month."

It's the same piece of content, but it's needs to be accessed by Sales and Marketing, and they have two different team pages.

Now imagine this problem across a bunch of pieces of content both teams need to access.

Create an index of synced blocks that organizes your pages that need to be shared into tags or topics and syncs them together.

This index of tags or topics will help your Notion collaborators navigate through a large amount of content with greater ease.

Follow these steps to see how we turned our Driveway Blog post page into an index:

You can follow the interactive walkthrough above or read our full article here.
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